Bidding For Research Funds

Research Bids

'How to' guide to financing your research talk or project or activity Flow_chart.jpg

'How to' guide to bid for external funding from the Research Councils (Je-S system) which includes the University's procedures External_bidding.doc Procedures.doc

Let the Director of Research Institute know asap that you are planning a bid. We institute a peer review system for your bids so send a copy a month before (or earlier) to the Director of Research Institute. Also circulate your draft to colleagues for comment. We have a number of successful bids for you to consult, plus also ask colleagues who made them to have a look.

The following have specific areas of expertise: Ivor Gaber - consultancy & ESRC; Garry Whannel & Alexis Weedon - AHRC peer review college, large grants, collaborations, speculative grants, network bids; Helen Bailey - AHRC large collaborative grants & arts council; Joana Callaghan - AHRC practice-led research; Colin Davies - Arts Council; Janey Gordon - British Academy; Gavin Stewart - NESTA; Alexis Weedon - Leverhulme.

Before undertaking a research project you will wish to consider the ethical implications of your proposal. See the relevant page

All external research grant applications must be accompanied by an approval form signed off by Director of the Institute, Head of Finance and Head of Research - here's the form ra1form.doc

Research Student Bids

If you - in discussion with your supervisor - intend to present your research at a conference and need to seek funding for it

Individual societies etc sometimes have travel bursaries to enable students to attend - ask your supervisor and if you are proposing a paper ask if there is a bursary scheme for the conference

Leverhulme has study abroad studentships to fund short periods of study abroad

Masters students would be expected to give a paper on their research at an appropriate national conference following a formative presentation of their paper at a RIMAD seminar. PhD students are expected to do this and then may well be able to give a paper on their research at an appropriate international conference following a formative presentation of their paper at a RIMAD seminar.

Internal RIMAD research grants and funding

Internal research funding can be applied for Jan, May and Sept - the form is for all research institute staff and students. Here is the application form RIMAD_funding_form.doc and criteria for funding Criteria_for_RIMAD_funding.doc

Quick timeline

External Bidding
AHRC via Je-S (ESRC will be similar)

Following is a guide to planning and writing an AHRC bid based on applications to the Research Grants scheme. While these things do not have to be done in this order or timeframe, however it does help to think about the whole process in these terms and understand the length of time it can take.

3 or 4 months before deadline

1. Start with the idea. You will need to define a research question and objectives.
2. Is it timely – does it need doing now?
3. Are you (and your collaborators) in a position to do it, and do it well
4. Read the whole of the guidance notes, see if it is applicable to the scheme and you are eligible. If in any doubt phone AHRC award contact administrator who will be happy to explain any of the procedures & eligibility
5. Think about how your methods will achieve the objectives.
6. the size of the project – how much of your time it will take, whether you need a research assistant. Always budget for a research administrator (part-time, how much – a day a week, two? More?)
7. Discuss it with colleagues to test out the concept
8. Get collaborators on board
9. Draft and redraft a case for support
10. If you are not already on Je-S get put on by Senior Research Administrator, ensure your collaborators are also on Je-S

2 Months before deadline

11. Draft Je-S form
12. Get partners letters of support in .pdf form
13. Check to see if you need a nominated referee for the proposal (I hear they are being phased out). If you do ensure they are on Je-S
14. Spreadsheet a draft of a preliminary budget getting quotes or costings for all directly incurred costs over the life of the project. Include everything (postage, part or whole cost of a computer, etc) Use the HR salary scale to estimate the salary costs (add 23% on-costs to salary). Check with the Institute’s Management Accountant (Ruth Rands) how to estimate estate/indirect costs) Remember you only get 80% of what you ask for. Does it look ‘value for money’
15. Draft the justification of resources
16. Circulate your draft application to colleagues and to Director of Institute for comment
17. Send draft to Director of Institute for ethical approval http://infosafe.fr

1 Month before deadline

18. Liaise with collaborators over financial contribution and enter it on draft spreadsheet
19. Set up a meeting with Institute’s Management Accountant to enter the financial information
20. Enter collaborators financial information if they are not doing it
21. Get institute’s Management Accountant approval of budget

2 Weeks before deadline

22. Download and get signed off RA(1) http://rosebud.luton.ac.uk/madwiki/index.php/Research
23. Proof read and final check. Ensure cv is appropriate, upload all forms, letters etc
24. Press submit on Je-S.
25. Ensure it goes though to to the research directorate and is approved and sent in time. Get confirmation from Research Directorate it has been sent before the deadline and from AHRC after the deadline it has been received (by phone or e-mail)

After the deadline

26. Mark in your diary the week you will receive your ‘right of reply’ (not all schemes have this)
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